Terms for Employers

jobs4interns (jobs4interns.co.uk) is run by Trusty Hound Tech Ltd, a company registered in England and Wales under company number 17519728, at One Business Village, 1 Emily Street, Hull, HU9 1ND. In these terms, "we" and "us" mean Trusty Hound Tech Ltd, and "you" means the organisation using jobs4interns and the people who use the account on its behalf.

jobs4interns is a commercial service run for social good. We are not a registered charity or social enterprise, but we set the site up to make placements and internships open to every student, whatever their background or connections.

You can contact us at any time through the contact form on our website.

Posting placements and internships, and receiving and managing applications, is free.

To open an employer account, you must:

• Be a genuine organisation offering placements or internships in the UK.
• Register with a work email address at your organisation.
• Confirm that you are authorised to post roles on your organisation's behalf.

We check new accounts before they go live, usually within one working day. We may refuse an account without giving a reason.

You are responsible for everyone who uses your account and for keeping its login details secure. Tell us straight away through the contact form if you think someone has used it without permission.

A free listing stays live for one month and can be refreshed as many times as you like.

Every listing must:

• Be for a genuine placement or internship in the UK that is open at the time you post it.
• Describe the role, location, hours, duration and pay accurately.
• Name your organisation. If you are posting on behalf of another organisation, you must tell us first.
• Not ask students to pay anything, for any reason, to apply or to take up the role.
• Not be a pyramid scheme, commission-only role, self-employment opportunity or anything other than a placement or internship.

We may edit, hide or remove any listing that does not meet these terms, or that we reasonably think is misleading or harmful.

In most cases, an intern doing real work counts as a worker and must be paid at least the National Minimum Wage. It is your responsibility to know whether this applies and to pay the correct rate, which goes up every April.

We do not recommend unpaid roles. You may only post a role as unpaid if the law allows it, for example a placement that is a required part of a UK further or higher education course, or voluntary work for a charity. Every unpaid role:

• Will be listed in our separate unpaid roles section.
• Must be clearly labelled as unpaid.
• Must cover the student's expenses, such as travel and lunch, and say which expenses are covered.

If we have reason to believe an unpaid role should be paid, we will remove it.

You must recruit in line with the Equality Act 2010 and all other employment law. You must not discriminate against any applicant because of a protected characteristic, and you must consider reasonable adjustments for disabled applicants, including those who tell you through jobs4interns that they need them.

You are responsible for:

• Checking each intern's right to work in the UK before they start. We do not carry out right to work checks.
• Providing a safe working environment and appropriate supervision.
• Making sure any placement for a student on a visa fits their visa conditions.

You must not use jobs4interns to market other products or services to students.

When a student applies for one of your roles, you receive their profile, CV, personal statement and anything else on their account. From that point, your organisation is the data controller for your copy of that information, and you are responsible for it under UK data protection law.

You must:

• Use candidate information only to recruit for the role they applied for, or for similar roles at your organisation if they agree.
• Keep it secure and limit access to the people involved in recruiting.
• Not sell it, share it with other organisations or add candidates to marketing lists.
• Delete information about unsuccessful candidates when you no longer need it, and within 12 months of the role closing at the latest.
• Handle any request a candidate makes to you about their information, such as a request for a copy or for deletion.
• Treat any information about disability or adjustment needs as confidential, and use it only to make adjustments.

If you find out about a data breach involving candidate information you received through jobs4interns, please tell us through the contact form as well as meeting your own legal duties.

Our Privacy Policy explains how we handle the personal information of your staff who use your account.

You can choose to buy the following, at the prices shown on our website when you order:

• Enhanced listing. A company profile, your logo on your listings and featured employer status, for three months. Paid by card through Stripe when you order.
• CV shortlisting. Our team reads every application for a role and sends you the strongest, up to the number you choose. This is always done by people, never by AI. We arrange it through the contact form and invoice it separately.

Shortlisting is our professional judgement based on the applications and the criteria you give us. The decision to interview or hire is always yours.

Prices are shown excluding VAT. If VAT applies, it will be added and shown on your receipt or invoice.

Invoices must be paid within 30 days of the invoice date. If an invoice is not paid on time, we may charge interest and recovery costs under the Late Payment of Commercial Debts (Interest) Act 1998, and we may pause any paid services until it is paid.

Voluntary contributions. Some organisations choose to make a voluntary contribution to support jobs4interns. Contributions are entirely optional, and they do not buy any preferential treatment for your listings or your applications. Once made, they are not refundable.

Because you are buying as a business, the 14-day cancellation rights that apply to consumers do not apply to these services.

• Enhanced listing. You can cancel for a full refund before your enhanced listing goes live. Once it is live, it is not refundable.
• CV shortlisting. You can cancel for a full refund before we start reading applications. Once we have started, the full fee is payable.

If we cannot provide a service you have paid for, we will refund you for the part we have not provided.

You can close your account at any time by contacting us through the contact form.

We may remove listings, or suspend or close your account, if you break these terms, if students complain about your conduct and we find the complaint is justified, or if we reasonably suspect fraud or misuse. Where we can, we will tell you why. If we close your account because you broke these terms, we will not refund any fees.

If we ever decide to stop running jobs4interns, we will give you at least 30 days' notice and refund any paid service we have not provided.

You own the content you add to jobs4interns, such as listings, your logo and your company profile. You give us permission to display it on jobs4interns and to use it to promote your roles, for example in job alerts sent to students. You confirm you have the right to give us this permission.

The jobs4interns site, its design and our own content belong to us or the people who license them to us.

We will provide jobs4interns with reasonable care and skill. We cannot guarantee that you will receive a particular number of applications, that applicants will be suitable, or that the information students give is accurate. You should make your own checks before offering anyone a role.

We are not responsible for loss of profit, loss of business or any indirect loss. Our total liability to you in any year is limited to the greater of £100 or the fees you paid us in the 12 months before the claim.

You agree to cover any losses we suffer because of a claim against us arising from your listings, your recruitment or your treatment of candidates, including any breach of data protection or employment law.

Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud, or for anything else the law does not allow us to limit.

We may update these terms. We will post the new version on our website and email the account holder about any significant change at least 30 days before it takes effect. If you continue to use jobs4interns after that, you accept the new terms.

These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction over any dispute.